Are you trying to find desktop document scanner among various brands on the market but aren’t sure where to begin? To assist you in finding the right one, we’ve put together a list of the 7 best to help you pick the perfect one!
We investigated and evaluated a number of the top-selling desktop document scanner on the market in order to create our list of the best. Making a decision among the many options available is never simple. There are an infinite number of models available, each with a distinct price. And as you’ll find out, the best options aren’t usually the ones you imagine! This comparison is rich and relevant because of the numerous factors that were employed. You will find products featured in this ranking not only based on their pricing but also on their features and other customers reviews. To write this review, we completed 26 hours of research and did 20 desktop document scanner tests. You won’t need to pick products at random any more. If you’re unsure of what to look for, browse our list and consult the buying guide!
An overview of our top picks
Table of contents
The best desktop document scanner you can buy today
- Fastest and lightest mobile single sheet fed document scanner in its class(1) small, portable scanner ideal for easy, on the go scanning
- Fast scans a single page in as fast as 5.5 seconds(2) Windows and Mac compatible, the scanner also includes a TWAIN driver.
- Versatile paper handling scans documents upto 8.5 x 72 inches, as well as ID cards and receipts
- Smart tools to easily scan and organize documents Epson ScanSmart Software(3) makes it easy to scan, review and save
- USB powered connect to your computer; No batteries or external power supply required
- Includes Nuance OCR create searchable PDFs and editable Word and Excel files, Scan speed up to 5.5sec per sheet
- Scan to the cloud(4) scan files directly to online storage accounts with the included software Included Twain driver compatible with virtually any imaging software
- Compatible with Windows and Mac works with your existing system; Twain driver included
- Automatic feeding mode combine multi page scans into one file; Scanner automatically accepts each new sheet as it’s inserted
- The fastest and lightest mobile single-sheet-fed document scanner in its class1, the WorkForce ES-50 features fast speeds ― scanning a single page in as fast as 5.5 seconds2. This small, portable scanner accommodates extra-long pages, ID cards and more. Refer attached user manual below
- FAST SPEEDS - Scans color and black and white documents a blazing speed up to 16ppm (1). Color scanning won’t slow you down as the color scan speed is the same as the black and white scan speed.
- ULTRA COMPACT – At less than 1 foot in length and only about 1. 5lbs in weight you can fit this device virtually anywhere (a bag, a purse, even a pocket).
- READY WHENEVER YOU ARE – The DS-640 mobile scanner is powered via an included micro USB 3. 0 cable allowing you to use it even where there is no outlet available. Plug it into you PC or laptop and you are ready to scan.
- WORKS YOUR WAY – Use the Brother free iPrint&Scan desktop app for scanning to multiple “Scan-to” destinations like PC, Network, cloud services, Email and OCR. (2) Supports Windows, Mac and Linux and TWAIN/WIA for PC/ICA for Mac/SANE drivers. (3)
- OPTIMIZE IMAGES AND TEXT – Automatic color detection/adjustment, image rotation (PC only), bleed through prevention/background removal, text enhancement, color drop to enhance scans. Software suite includes document management and OCR software. (4)
- STAY ORGANIZED – Easily convert your paper documents into digital formats like searchable PDF files, JPEGs, and more.Power Consumption : 2.5W or less (Energy Saving Mode: 0.7W). Suggested Daily Volume : 500 scans..Does it contain liquid: no
- CONVENIENT AND PORTABLE –lightweight and small in size, you can take the scanner anywhere from home offices, classrooms, remote offices, and anywhere in between
- HANDLES VARIOUS MEDIA TYPES – Digitize receipts, business cards, plastic or embossed cards, reports, legal documents, and more
- FAST AND EFFICIENT – No technical hurdles or complicated setups here; easily scan both sides of a document at the same time, in color or black-and-white, at up to 12 pages-per-minute, and with a 20 sheet automatic feeder
- BROAD COMPATIBILITY – Works with both Windows and Mac devices, be it laptop or computer
- BUILT-IN SOFTWARE – Use your scanner with ease as the powerful scanning software is already built-in, requires no installation, and updates automatically
- PREVIEW YOUR SCANS – Adjust and organize your scanned files as you edit, straighten, and trim your files or create buttons with custom scanning settings and destinations
- HIGH-QUALITY IMAGING – Leveraging the same technology used in Canon’s camera products, you’ll save great-looking output in color, black-and-white, or grayscale
- SUSTAINABLE DESIGN – Save energy and the environment with a scanner that meets ENERGY STAR guidelines
- This product is not intended for scanning photographs on photo paper / photographic media
- Ultra compact space-saving design — saves 60% of desk space (1) in virtually any environment
- Quickly scan two sides at once — single-step technology captures both sides of a sheet of paper in one pass as fast as 30 ppm/60 ipm (2)
- Easily scan in batches — robust 20-page Auto Document Feeder accommodates stacks of paper of varying sizes
- Remarkable versatility — scan most document types, from standard paper to cards and passports (5), using the flexible scan path
- Enjoy amazing image quality — intelligent image adjustments with automatic cropping, blank page deletion, background removal, dirt detection, paper skew correction and staple protection
- Powerful software included — easy scanning with intuitive Epson ScanSmart software (3); preview, email, upload and more; automatic file name suggestion and OCR help save time
- Convenient portability — small, lightweight design
- A confident choice — from the #1 best-selling scanner brand at retail (4)
- Easy wireless scanning — large 4.3" touchscreen and wireless connectivity allow you to easily scan to smartphones, tablets, computers and online cloud storage accounts (1) from your desktop, scanner LCD or Epson Smart Panel mobile app (3)
- Quickly scan stacks of paper — robust 100-sheet Auto Document Feeder easily accommodates multiple paper types and sizes in one batch
- Easy sharing and collaboration — save directly to a USB drive; email or upload to popular cloud storage services (1) such as Dropbox, Evernote, Google Drive and OneDrive; no computer required
- Get organized in a snap — scan up to 35 ppm/70 ipm (2); Single-Step Technology captures both sides in one pass
- Simplified file management — create searchable PDFs with Optical Character Recognition (OCR); convert scanned documents to editable Word and Excel files
- Powerful software included — easy scanning with intuitive Epson ScanSmart Software (1); preview, email, upload to cloud and more; automatic file naming saves time
- Seamless integration with most software solutions — the included TWAIN driver allows for easy connection to most document management software
- Intelligent color and image adjustments — auto crop, blank page deletion, background removal, dirt detection and paper-skew correction with Epson Image Processing Technology
- Reliable paper feeding system — Ultrasonic Double Feed Detection prevents missing pages; Paper Protection prevents damage from staples
- Versatile scanning of everyday documents — scan extra-long pages up to 240", business/ID cards and more
- COMPACT DESIGN AND FAST SCAN SPEEDS HANDLE A VARIETY OF DOCUMENTS: Scan single and double sided, documents in a single pass at up to 25 ppm1. Dedicated card slot to scan plastic cards, plus 20 page capacity auto document feeder for quick scanning
- QUICK AND EASY SCANNING WITHOUT INSTALLING SOFTWARE: Mass Storage Device support via Scan to USB for file scanning and retrieval by opening the drive on a connected PC. Use your laptop to power the ADS 1200 when connected with a USB 3.0 cable6
- EASY TO USE AND SAVES TIME: Scan documents to preset destinations like a connected PC or USB flash drive with the push of a button
- COMPATIBLE WITH THE WAY YOU WORK: Supports multiple “Scan to” destinations: File2, OCR2, Email and USB flash memory drive3 so you can optimize for your business process
- OPTIMIZE IMAGES AND TEXT: Enhance scans with automatic color detection/adjustment, image rotation (PC only), bleed through/background removal, text enhancement, color drop. Software suite5 includes document management and OCR software
- Includes a free 30-day trial of NeatCloud, to sync and back up Neat files, and access them anywhere from browser or mobile device.Slim and lightweight, can run on USB from your computer, Neat reads and extracts the information from whatever you scan - creating digital content
- For El Capitan users: In recent testing, the latest version of Neat for Mac drivers appears to resolve the underlying Mac Image Capture issue and allows you to scan from within Neat’s desktop software environment.
- Create tax or expense reports with receipt data, or export to Excel, Quicken, or TurboTax and sync contacts with Outlook or Address Book This Certified Refurbished product is manufacturer refurbished, shows limited or no wear, and includes all original accessories plus a 90 day warranty.Includes NeatCare- premium support and accidental damage protection for your NeatDesk - for as long as you are a NeatCloud customer
- If you are having difficulties getting your Neat scanner to either connect to your computer or scan then please follow the steps below. Check the connections Make sure that both ends of the USB cable are properly and securely connected to your device and Mac. Try unplugging your device and then plugging it back in. If you have a NeatDesk, make sure the power cable is plugged in as well.Power Cycle Your Scanner Try turning your device off, waiting 5 seconds and then back on. If you have a NeatDesk, the power switch is located on the back of the scanner. If you have the mobile scanner, simply unplug the USB cable.
- Check USB Device Tree Plug the device directly into a USB port on the computer. Avoid plugging the device into a keyboard, display, or standalone hub.Quit associated applications Try quitting Neat and then opening it again. Also, make sure that you do not have Image Capture open.
- Get organized in a snap — scan up to 35 ppm/70 ipm (1); Single-Step Technology captures both sides in one pass
- Quickly scan stacks of paper — robust 50-sheet Auto Document Feeder easily accommodates multiple paper types and sizes in one batch
- Powerful software included — easy scanning with intuitive Epson ScanSmart Software (2); preview, email, upload to the cloud and more; automatic file naming saves time
- Seamless integration with most software solutions — the included TWAIN driver allows you to easily incorporate your data into most document management software
- Easy sharing and collaboration — email or upload to popular cloud storage services (2) such as Dropbox, Evernote, Google Drive and OneDrive
- Simplified file management — create searchable PDFs with included Optical Character Recognition (OCR); convert scanned documents to editable Word and Excel files
- Intelligent color and image adjustments — auto crop, blank page skip, background removal, dirt detection and paper-skew correction with Epson Image Processing Technology
- Reliable paper feeding system — Ultrasonic Double Feed Detection helps prevent missing pages; Paper Protection helps prevent damage from staples
- Versatile scanning of everyday documents — scan extra long pages up to 240", business/ID cards, contracts and more
- Optional flatbed dock – pair an Epson flatbed scanner for scanning photos or thicker media (3)
- Stay organized: Easily convert your paper documents into searchable digital formats.Grayscale : 8-bit, Long Document Mode : Up to 118”.Has Greyscale: Grayscale:- Simplex: Up to 40 ppm ; Duplex: Up to 80 ipm
- Reliably handles many different document types: Receipts, photos, business cards, reports, contracts, long documents, thick or thin documents, and more
- Fast and efficient: Scans both sides of a document at the same time, in color, at up to 40 pages per minute, with a 60 sheet automatic feeder, and one touch operation
- Broad compatibility: Windows and Mac TWAIN driver included
- Easy Setup: Simply connect to your computer using the supplied USB cable
- Bundled software: Includes easy-to-use Canon CaptureOnTouch scanning software (Win and Mac) plus free licenses for Readiris PDF and OCR software and Cardiris business card software (Win)
- Backed by a one-year warranty and US-based technical support
- Stay organized: Easily convert your paper documents into searchable digital formats
- Reliably handles many different document types individually or in mixed batches: documents, invoices, contracts, business cards, and more
- Easy Setup: Simply connect to your computer using the supplied USB cable
- Fast and Efficient – Easily scan both sides of a document at the same time, at up to 25 pages-per-minute, and with a 60 sheet automatic feeder
- Built-in Software – Use your scanner with ease as the powerful scanning software is already built-in, requires no installation, and updates automatically
- MANAGE HOME AND SMALL BUSINESS DOCUMENTS WITH EASE. Large color touchscreen; fast 40ppm duplex scanning; Wi-Fi and USB connectivity; photo scanning; and support for a wide variety of cloud services
- DOCUMENT MANAGEMENT AT YOUR COMMAND. Easily select your scanning destination with up to 30 scanning profiles. Send to PC, Mac, mobile devices and cloud services
- GREAT FOR YOU, GREAT FOR A TEAM. Users can select their profile from the touchscreen and access their personal shortcuts and destinations
- WIRELESS CONNECTIVITY FOR CONVENIENCE. Built-in Wi-Fi allows direct connection to smart devices or cloud services without a computer and allows for placement wherever it’s convenient
- PHOTO AND DOCUMENT ORGANIZATION MADE EFFORTLESS. ScanSnap Home all-in-one software brings together all your favorite functions. Easily manage, edit, and use scanned data from documents, receipts, business cards, photos, and more
- Reliable operation with USB connection: The ScanSnap iX1400 is designed for a simple, one-touch scanning experience; With the touch of one button, documents are scanned, images are cleaned up, and organized for fool-proof usability
- Scan receipts and much more: Reduce paper preparation even before hitting the scan button; Scan oversized or difficult documents, including envelopes, receipts or business cards
- Steady and versatile paper feeding: Inheriting the Ultrasonic Sensor and the Brake Roller from our business scanners, the iX1400 continues to provide superior reliability for various paper types; Each paper is fed individually to prevent feeding errors
- Clean, improved images: Even if streaks do appear on scanned images, the Streak Reduction function removes them; Automatically removes blank pages, deskews and rotates, detects color, grayscale and black and white, detects document size
- Preserve Photo Memories: Scan 4" x 6" photos in under a second with intelligent features such as auto facial orientation and red-eye reduction
- Ultra compact, space-saving design — save 60% of desk space (2) in virtually any environment
- Easy wireless (2.4 GHz and 5 GHz) scanning — scan to smartphones (1), tablets (1), computers and the cloud (1) from your desktop or the Epson Smart Panel mobile app (5)
- Quickly scan two sides at once — single-step technology captures both sides of a sheet of paper in one pass as fast as 30 ppm/60 ipm (6)
- Easily scan in batches — robust 20-page Auto Document Feeder accommodates stacks of paper of varying sizes
- Remarkable versatility — scan most document types, from standard paper to cards and passports (7), using the flexible scan path
- Enjoy amazing image quality — intelligent image adjustments with automatic cropping, blank page deletion, background removal, dirt detection, paper skew correction and staple protection
- Powerful software included — easy scanning with intuitive Epson ScanSmart software (3); preview, email, upload and more; automatic file name suggestion and OCR help save time
- Seamless integration with most business software solutions — the included TWAIN driver allows for easy connection to most document management software
- Convenient portability — small, lightweight design
- A confident choice — from the #1 best-selling scanner brand at retail (4)
- Space saving operational design in the smallest of spaces for virtually any work or home office environment
- Innovative and intelligent paper feeding enhancements to handle the widest variety of document types in the ScanSnap family of scanners
- Lightning fast one touch paper-in, image-up performance with automatic deskew, color detection and blank page removal to streamline and enhance productivity
- Scan anywhere you want whenever you want: Along with USB connectivity, Wi-Fi compatibility provides even more connectability to Mac, PC, mobile devices and to cloud services without a computer at all
- Preserve Photo Memories: Scan 4" x 6" photos in under a second with intelligent features such as auto facial orientation and red-eye reduction
- COMPACT DESIGN AND FAST SCAN SPEEDS HANDLE A VARIETY OF DOCUMENTS - Scan single and double-sided, documents in a single pass at up to 25 ppm(1). Easily scan documents up to 34” long, receipts and photos using the 20-page capacity auto document feeder.
- EASY-TO-USE AND SAVES TIMES - 2.8” color Touchscreen display for one-touch scanning to preset destinations and device settings management. Auto Start Scan lets you simply drop paper into the feeder to initiate auto scanning to a predefined profile.
- COMPATIBLE WITH THE WAY YOU WORK - ADS1700W supports multiple “Scan-to” destinations: File(2), OCR(2), Email(2), Network, FTP, Cloud services(7) Mobile Devices(3) and USB flash memory drive(4) to help optimize your business process.
- VERSATILE SCANNING AND CONNECTIVITY - Wireless scanning to PC, cloud apps(7), mobile(3) and network destinations plus Micro USB 3.0 interface for local connections. Dedicated card slot easily scans business and photo ID cards.
- OPTIMIZE IMAGES AND TEXT - Enhance scans with automatic color detection/adjustment, image rotation (PC only), bleed through prevention / background removal, text enhancement, color drop. Software suite(6) includes document management and OCR software.
- Fits in tight spaces — compact, vertical design saves 60 percent of desk space (1) with the same powerful performance as comparable commercial desktop document scanners
- Quickly scan two sides at once — one-pass duplex scanning as fast as 30 ppm/60 ipm (3)
- Easily scan in batches — compact 20-page Auto Document Feeder accommodates stacks of documents of varying sizes
- Remarkable versatility — scan documents up to 8.5" x 120"4, from standard paper to cards and passports (2), using the flexible scan path
- Intelligent imaging technology (5) — automatic cropping, blank page deletion, background removal, dirt detection, paper skew correction and staple protection
- Powerful software included — Epson Document Capture Pro software (6) is built specifically to meet the needs of demanding applications
- Seamless integration — works with most document management software applications using TWAIN and ISIS drivers
- Built for reliability — engineered to be dependable, with a 5,000-page peak daily duty cycle (7)
- FAST SPEED AND DUPLEX SCANNING – Scan single and double-sided documents in a single pass at up to 16 ppm(1). Color scanning doesn’t slow you down at all as it has the same scan speed as black and white document scanning.
- ULTRA COMPACT – At less than 1 foot in length you can fit this device virtually anywhere (a bag, a purse, a pocket). The DSD (Desk Saving Design) feature reduces the amount of space needed to use the device, saving you 11 inches of desk space. (2)
- READY WHENEVER YOU ARE – The DS-740D is powered via an included micro USB 3. 0 cable allowing you to use it even where there is no outlet available. Plug it into you PC or laptop and you are ready to scan.
- WORKS YOUR WAY – Use the Brother free iPrint&Scan desktop app for scanning to multiple “Scan-to” destinations like PC, Network, cloud services, Email and OCR. (2) Supports Windows, Mac and Linux and TWAIN/WIA for PC/ICA for Mac/SANE drivers. (3)
- OPTIMIZE IMAGES AND TEXT – Automatic color detection/adjustment, image rotation (PC only), bleed through prevention/background removal, text enhancement, color drop to enhance scans. Software suite includes document management and OCR software. (4)
- Blazing speed in an ultra compact, space-saving design—quickly and easily organize your expenses and documents while saving 60% of desk space (2)
- Receipt management software included, no subscription required — automatically and accurately extract and categorize key data from receipts and invoices
- Easily integrate with your financial software of choice — export receipt data to QuickBooks, Quicken, TurboTax, Excel, CSV and more (3)
- Create editable and searchable PDFs — includes Kofax Power PDF for Windows and PDF Converter for Mac bonus software
- Easily scan in batches — robust 20-page Auto Document Feeder accommodates stacks of receipts and documents of varying sizes
- Quickly scan two sides at once — single-step technology captures both sides of a sheet of paper in one pass as fast as 30 ppm/60 ipm (5)
- Easy dual-band wireless connection — scan to smartphones, tablets, computers and online cloud storage accounts (1)
- Remarkable versatility — scan most document types, from standard paper to cards and passports (6), using the flexible scan path
- Organize business contacts — easily scan business cards and manage contact information with the included NewSoft Presto! BizCard bonus software
- Enjoy amazing image quality — intelligent image adjustments with automatic cropping, blank page deletion, background removal, dirt detection, paper skew correction and staple protection
- Easy wireless scanning — scan to smartphones, tablets, computers and online cloud storage accounts (1) from your desktop, smartphone or tablet using the Epson Smart Panel mobile app (3)
- Get organized in a snap — scan up to 35 ppm/70 ipm (1); Single-Step Technology captures both sides in one pass
- Quickly scan stacks of paper — robust 50-sheet Auto Document Feeder easily accommodates multiple paper types and sizes in one batch
- Powerful software included — easy scanning with intuitive Epson ScanSmart Software (2); preview, email, upload to the cloud and more; automatic file naming saves time
- Seamless integration with most software solutions — the included TWAIN driver allows you to easily incorporate your data into most document management software
- Easy sharing and collaboration — email or upload to popular cloud storage services (2) such as Dropbox, Evernote, Google Drive and OneDrive
- Simplified file management — create searchable PDFs with included Optical Character Recognition (OCR); convert scanned documents to editable Word and Excel files
- Intelligent color and image adjustments — auto crop, blank page skip, background removal, dirt detection and paper-skew correction with Epson Image Processing Technology
- Reliable paper feeding system — Ultrasonic Double Feed Detection prevents missing pages; also prevents damage from staples
- Versatile scanning of everyday documents — scan extra long pages up to 240", business/ID cards, contracts and more
- Item Package Weight - 6.49922748376 Pounds
- Package Quantity - 1
- Item Package Quantity - 1
- Product Type - SCANNER
How to choose a good desktop document scanner
Does the idea of finding a fantastic desktop document scanner make you anxious? When it comes to purchasing this product, specifically when deciding which model to select, has your head been spinning between options? You are not alone if that is the case. We are aware of the pressure involved in the purchasing process!
Your presence here indicates that you are interested in desktop document scanner. Before choosing which product would be the best for your needs after being inundated with information, locate a reliable source with genuine selections. You can get that information from a variety of sources, including buying guides and rating websites, word-of-mouth recommendations from friends and family, online discussion forums where users can share their own experiences, product reviews that can be found all over the internet, and YouTube channels. You can only get the right product through exhaustive analysis. But you realize that’s not always simple. In order to ease your concerns, we have taken the time to develop a list of the top desktop document scanner products available right now. You might be wondering how we came up with the list. How was this buying guide developed?
First, we used our algorithms to gather as much reliable data as we could about these products. To verify all the data gathered, we used both artificial intelligence and a lot of algorithms.
Then, our experts used criteria that are recognized in the business to evaluate them according to their quality to price ratio, allowing us to choose the top desktop document scanner on the market right now!
The selection of the goods is not arbitrary. Before creating a list, we take into account a number of factors. Below are some of the criteria discussed:
Brand Value: What happens if you choose a dubious brand just because it appears to be a good deal? So the likelihood of receiving a product with a short shelf life increases. That is due to the fact that well-known brands have a reputation to uphold, while others do not. Top desktop document scanner brands strive to provide some distinctive traits that set them apart from the competition. So, hopefully one or more of the items on our list will be perfect for you.
Features: Useful features are all you need, not tons of them. We consider the important aspects and select the top desktop document scanner based on those.
Specifications: Numbers always help you measure the quality of a product in a quantitative way. We try to find products with higher specifications, but with the right balance.
Quality: A product’s quality may always be quantified with the aid of numbers. We look for goods with better standards that strike the proper balance. The best quality product that gets highly appreciated and recommended by experienced users.
Customer ratings: Would it be accurate to suggest that the desktop document scanner were used by hundreds of customers before you? Superior ratings indicate that many customers had better service.
Customer Reviews: Like ratings, provide you with accurate and reliable information about the product from genuine customers. Customer ratings are very important to all of us because they contain accurate and reliable information about the customer service we received from several hundred customers.
Seller Rank: This is very intriguing! Not only do you need a good desktop document scanner, you also need a product with rising sales that is trendy. It accomplishes two goals. First, the expanding user base proves the quality of the product. Second, given that number, producers must be able to offer greater quality and after-sales support.
Value: You get what you pay for, they say, so consider the value. Cheap isn’t always good and expensive isn’t always bad. However, that does not imply that spending a lot of money on a product that is flashy but underwhelming is a good idea. Before adding them to the list, we make an effort to evaluate how much value you can get for your money from your desktop document scanner.
Durability: Durability and reliability are closely related concepts. You will benefit from a strong and long-lasting desktop document scanner for months and years to come.
Product availability: Products come and go, and new ones replace the old ones. Most likely, a few new features and required changes were made. What use is it to use a supposedly good product if the maker no longer supports it? We make an effort to highlight products that are current and offered by one or more trustworthy sellers, if not more.
Negative Reviews: Yes, we do take that into account as well! The goods with the majority of bad reviews are filtered out and disregarded when we choose the best-rated one on the market.
These are the standards by which we selected our desktop document scanner. Do we end our process there? Hell no. The most crucial fact about us that you should be aware of is that we regularly update our website with current and pertinent information. We have one more layer of filtration since we place the greatest importance on reader satisfaction. Please let us know if any product included here is incorrect, irrelevant, subpar, or simply out of date. We always value your opinions, and we’ll work hard to make any necessary corrections to our list in response to them.
Why should you believe us?
There are now thousands of possibilities for these products on Amazon, but choosing the best one can be difficult and time-consuming. And what desktop document scanner should you purchase in 2022?
This guide is the result of more than 10 years of experience in researching, testing and writing about many topics. Each member of our team is an authority in their area. We read every article we could find online and every consumer review on every retail website for seven hours. Additionally, we discovered a ton of websites that offered helpful resources, including buying tips and thorough information on desktop document scanner.
